Positions Available
at Ladybird
Please email your CV and completed Volunteer Application Form to admin@ladybirdcare.org.au
Events, Communications & Admin Coordinator
Reports to: General Manager
Ladybird Care Foundation is looking for an early-career Events, Communications & Admin Coordinator ready for their next step up. This flexible work-from-home, part-time (0.6 FTE) parental leave cover role is perfect for someone who is organised, creative, and eager to grow.
You’ll help us deliver our Peer Mentor Program, offering support to bereaved parents by:
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Coordinating Fundraising Events
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Creating digital communications + social media content
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Supporting our Peer Mentor Program
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Providing admin + governance support to our General Manager
If you’re proactive, detail-oriented, and excited to contribute to meaningful work, we’d love to hear from you.
Location: Brisbane or surrounds
Click here to read the full Job Description
Your application should include a cover letter explaining how your experience reflects the responsibilities of the role and why you would be a great fit for the role, along with an updated CV with references.
Please email your completed application to admin@ladybirdcare.org.au to Kathy Packenas – General Manager.
Company Secretary (Volunteer Position)
Reports to: Board Chair and General Manager (Dual Report)
Major Purpose
Facilitating the company’s corporate governance processes and ensuring that the board processes run efficiently and effectively.
Duties & Responsibilities
The tasks of the company secretary include the following:
Meetings and Minutes
With the support of the General Manager, the company secretary is responsible for:
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Ensuring the agenda and board papers are prepared and forwarded to directors prior to the board meeting as set out in the board charter and any associated policies;
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Recording, maintaining, and distributing the minutes of all board and board committee meetings as required;
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Maintaining a complete set of board papers at the company’s main office and;
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Preparing for and attending meetings of the company.
Compliance
With the support of the General Manager, the company secretary is responsible for:
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Overseeing the company’s compliance program and ensuring all company legislative obligations are met;
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Development, implementation, communication, and maintenance of compliance policies, processes, and procedures;
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Ensuring all requirements of ACNC and ATO, and any other regulatory body are met.
Governance Administration
With the support of the General Manager, the company secretary is responsible for the following governance administration tasks:
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Maintaining the Register of Ongoing Conflicts of Interest and the Register of Related Party Transactions;
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Maintaining a Register of Company Policies as approved by the board;
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Maintaining, updating, and ensuring that all directors have an up to-date copy of the Board Charter and associated governance documentation;
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Maintaining a complete list of the Delegations of Authority;
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Any other services the Chair or board may require
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Knowledge and Experience
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Experience in a similar role.
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High level organisational skills with the ability to successfully manage competing priorities and requirements whilst maintaining a high level of attention to detail and meet deadlines.
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Strong verbal and written communication skills with attention to detail, spelling and grammar.
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Administrative skills including developed Microsoft Suite skills an knowledge (MS Office, Excel, PowerPoint, Outlook etc.)
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Proven ability to work independently with minimal direction and collaboratively in a team environment with an inherent ability to demonstrate initiative and agility to changing situations
Events Coordinator (Volunteer Position)
General Manager
Major Purpose
The Events Coordinator is responsible for managing and delivering successful events.
Duties & Responsibilities
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Manage the planning, production of event logistics for the organisation.
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Be responsible for the event production quality and promotion of the event - from event concept right through to completion.
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Attend events to oversee smooth operations and represent the organisation.
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Ensure all events and functions are conducted within planned timeframes and budgets.
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Assign tasks to volunteers and relevant staff associated with events and oversee workflow.
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Knowledge and Experience
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Ability to engage and influence key stakeholders to support the strategic direction of the organisation.
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Experience and knowledge of marketing principles.
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Presentation development and delivery capability.
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Strong written and verbal communications skills.
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Solid stakeholder management and relationship building skills.
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Demonstrated capacity to work within the values of Ladybird Care Foundation.